• Lease Japan switched to SignTime because it’s a more user-friendly e-signature service

      H&R Consultants K.K Lease Japan

      Lease Japan Manager Mr. Louis Bilodeau

      Plan｜ Premium Plan
      Industry｜General leasing business
      Company Profile｜Provides support for overseas residents who have been transferred to Japan, including cars and furniture leasing, sales, and rental, car insurance help, and vehicle inspections. The company provides various products and careful after-sales services to relieve anxiety and stress during their customers’ stay in Japan.

      Number of employees｜70
      Number of contracts used｜150 to 200 contract per year

    • Lease Japan was looking for a more user-friendly e-signature service and decided to change to SignTime. We asked them why they decided to use SignTime and what they thought of the service.

    • Easier to use than overseas e-signature services

       I first became aware of the service when our IT manager met Jim Weisser, President of SignTime K.K., at a meeting of the American Chamber of Commerce in Japan (ACCJ). I was interested in the service so I contacted the SignTime team.
       When they explained the details of their services, we found that they provided a high level of service comparable to that provided by overseas companies. Also, after using the service for a free trial, we realized that it was even easier to use than services provided by overseas companies, as it supported two languages and allowed us to easily view documents in a secure environment. Our current e-signature service was coming up for renewal. Since we wanted to support a Japanese company, we decided to introduce SignTime.
       

    • SignTime reduces labor costs while maintaining security

      Our company had been using an e-signature service for about five years. We did not have any noticeable issues with the digitization of contracts, but we felt inconvenienced when encrypting documents.
      We have strict rules regarding encryption because we handle our customers’ personal information. Whenever we request a signature, we put a password on it, but when the signature was completed and sent back to us, it was still sent with the password. With SignTime, employees can view the documents without a password as long as they are logged in, thus ensuring a secure environment without the hassle of password decompression.
      The digital contracting process is the same as before, but the inconvenience of having to enter a password every time you want to view a document has been eliminated, so switching to SignTime was a good choice.

    • The free trial was great for eliminating any concerns before the introduction

       Before introducing the system, we had two major concerns.
      The first was whether we would be able to operate in the same way as before, and the second was how the team members would react. Some staff may feel resistance when changing the services and operations they have been using, but we were able to resolve both concerns by testing the system during the free trial before paying for the service.
      We started full-scale operation after we confirmed that the business processes could be implemented with SignTime without any problems. The service is easy to use, so we haven’t had any problems.

    • Dual language support makes it easy to use and eliminates the need for customer support

       We were attracted to SignTime because it offers bilingual services with native-level Japanese and English support, and it was well received by our internal users. With the previous service, all automatically sent emails were in English, so we needed to provide support for recipients who were doing business in Japanese. However, with SignTime, if the language is set to Japanese, the emails are sent in Japanese, so the need for support has been eliminated.
       In addition, the service is user-friendly (easy to use), and you can get used to it very quickly. In addition, the support videos are accurate and designed to help people understand what they need to know, so other team members can use it right away.
       Personally, I like the design of the certificate that is issued upon completion of the signature. I think it will increase my credibility if I ever have to present the document to the public because of its neat design.

    • Convenient template functions and smooth response to development requests

       The template feature allows you to create templates for documents with the same content so that you don’t have to upload the same document every time. I use it for documents with few additional clauses or changes, such as “Rental Car Agreement” and “ETC Agreement.” It is very helpful.
      Also, being able to set a password when sending documents is very good. When we first introduced the system, we were only able to set four-character pins, but we are very happy to see that the system has been updated to allow us to set full passwords up to 16 characters in length upon request.

    • SignTime reflects our requests in its services

       I can definitely recommend SignTime to those who are considering the introduction of an e-signature service. It's a bilingual service, which makes it easy to communicate with overseas customers, and it's also attractive because they value customer feedback and development.
       SignTime K.K. has a strong commitment to e-signatures. In addition, they value customer feedback.
       For someone who uses English on a daily basis, it is very efficient and helpful to have support in English. There are a few features that I would like to see improved in the future, but since they are developing based on our requests, I have high expectations for SignTime's service.

    • Thank you for your cooperation!

      ※ The contents of this case study are current at the time of the interview.

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